In order for me to fulfil my responsibilities as a Psychologist I am required to collect certain data about you as my client. Under an identifying code I will also take notes of assessment information. This can be any relevant medical information and aspects of your personal, social and family history that you choose to share with me.
The information retained from you will be kept securely in a password protected, locked external hard-drive. Your personal data and any notes pertaining to ongoing treatment will be kept in different locations between the time of our session until the time your file gets transferred on the to secure drive. Pseudonyms will be used as an identifier for your treatment notes and such will be transferred to the secure drive on a weekly basis.
Your clinical records will be stored for 6 years and will then be securely deleted. This is in line with our professional guidelines as Chartered Psychologists who hold active registration with the HCPC and with the British Psychological society.
Consent to sharing clinical information and personal data
Your data and the contents of our sessions are confidential. The only time that confidentiality would be breached is if I think you are at risk of harming yourself or someone else. Even in such circumstances all attempts to seek your consent will be made first whenever possible.
Depending on your chosen form(s) of contact I will potentially be storing your telephone number and/or email address - with a trail of communication in my password protected mobile phone. This is in order to keep a smooth channel of correspondence while you are utilising services. At no point will your details be connected with your full name or any clinical information. If I need to share any sensitive information such as a letter to your GP, Referrer, or insurance company (only when such contacts have been consented by yourself) I will be using a secure and encrypted email server.
You have the right to ask to see any information held by me about you. To do this just ask me or submit a request by writing. You also have the right to ask for information that you believe to be incorrect and have it rectified. If I become aware of a situation where your personal data has been either accidentally or maliciously obtained I will notify you within 3 days. If you are concerned about the way your information is being held please feel free to discuss this with me. If you are still unhappy you have the right to complain to the Information Commissioner Office.